Hall Update April 2017
As promised last month, the Project Team has looked closely at all the feedback
received from the community and from Chichester DC. The following provides a
summary of the team’s views:
The pre-application meeting with CDC Planning and
Heritage officers was mostly encouraging. A few concerns were raised which we
have referred back to our architect. Although not binding on any formal
decision, we were encouraged by the general tone of the discussion.
We have previously raised this possibility with
Chichester DC who rejected the idea as the Hall is Grade II listed. However we
will be looking closely at other 'green' options.
Location of Kitchen:
The suggestion that the kitchen is re-located where there is more natural light
available at ground level has been referred back to our architect who will look
again at the internal layout at the east end where the single storey extension
is planned. The Committee Room is not seen as a suitable alternative location
for the kitchen.
Disabled Access to Committee Room:
Two things are already planned. First the current
Emergency Exit door in the Committee Room will be made into a lockable
Entrance/Exit door so that access can be gained from the church path. Secondly,
there will be an internal ramp up from the Hall level to the Committee Room
Disabled Access to upper
The proposed staircase meets all necessary standards for access by ambulant
disabled (people with walking difficulties) with low risers and wide steps. We
have looked closely with our professional advisers at how we might find
sufficient space for a wheelchair lift, but we are unable to accommodate this.
The Team is aiming to achieve a neutral position with regard to the number of
parking spaces at the Hall via a re-design of the space available in the car
park, i.e. maintaining the same number of parking spaces as at present. Clearly
though, in the interests of health and safety, there will be restrictions on
parking at the hall while any works are being undertaken.
Noise and Traffic:
Earlier advice from the Parish Council was that the
village hall is likely to be located at its present site for the foreseeable
future as it is central, convenient and easily accessed by the village
The Hall buildings are substantially the same as they
have been for the last 40 years with only minor works having been carried out.
Put simply, the Hall is not fit for purpose in today’s society and does not meet
many of the regulations in respect of disabled access, hygiene and energy
Modernisation is therefore the way forward to
create a facility that is fit for purpose today and for the future.
we are proposing a major refurbishment and re-configuration informed by the
feedback from our hirers and village residents, via the Neighbourhood Plan
surveys and consultations, aimed at meeting current and anticipated future
needs. We are not, in effect, proposing to increase the lettable space and
do not anticipate a significant increase in use so issues of noise and
traffic/parking will not be worsened. The Hall Committee will continue to
control use of the Hall. Any additional users will be strictly vetted.
Hall Committee remains committed to the principle that the Hall is there for the
benefit of our community. Hire by persons/ groups beyond our parish boundaries
are already strictly controlled.
We also have noise limiting technology installed in the main Hall.
Finance & Funding:
I think it may be helpful for people to understand a
little more about financing and funding for the Hall. The Village Hall is a
Charitable Trust with its own monies, derived mainly from lettings income and
the monthly draw club. The Trust is supervised by 8 Trustees, and managed
through a Hall Committee. It is completely independent of the Parish Council,
although the Parish Council has an interest in the Hall as its landlord. The
Parish Council also supports the Hall in the same way as it does many other
local groups and facilities within the community. The Trust Deed requires the
monies held by the Hall Trustees/Committee to be spent on the Hall for the
benefit of the community. Money cannot be spent outside the Trust.
Funding for the modernisation will come principally
from the generous bequest made to the Trust by Laurence Knight, together with
funds that the Hall Committee has been setting aside over the years to carry out
any capital projects that may be required. The funds that we hold place us in a
strong position to “cash match” when we apply for various grants to top up the
In order to complete the modernisation, some local
fundraising may be necessary in order to equip the Hall with more modern décor,
furniture, kitchen appliances and other internal fixtures and fittings.
The Project Team will meet again once our architect has updated the plans. We
shall then begin to put together all the supporting material required to make a
formal planning application to Chichester DC.
I shall report further progress as and when needed.
Hall Management Committee